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When you receive physical stock item, the stock item needs to be updated in system failure to which you will have inconsistent data.

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When you receive physical stock item, the stock item needs to be updated in system failure to which you will have inconsistent dataTo resolve items received but not update in the system, follow the steps below;

Do an inventory receipt operation.
Change the operation date to the date the item stock was physically received.
Select the destination of the stock item.
Type the item stock, input the quantity received and the expiration date.
Create the operation.

Problem

How do you transfer an item stock to a different health facility or to a patient?

Solution

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Item stock is transferred from the holding facility to either a patient or another health facility by using a Distribution operation on the create inventory operation page;

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Change the Operation Type to Distribution.
Select the source of the item stock.
Select the destination. The destination of the item stock refers to the where the item stock is being transferred to. This can either be to a patient or an external institution.
Type the item stock being distributed, enter the quantity to be distributed and click on create operation.

Problem

What is the difference between a Distribution operation and a Transfer operation?

Solution

There is always a confusion between a Distribution operation and a Transfer operation. The two are totally different operations as explained below;

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A Distribution operation is only used when the movement of item stock is either form the withholding facility / stockroom to a patient or to an external institution.
A Transfer operation is used when the movement of item stock is from one stockroom to another.

Problem

How do you dispose broken injections and drugs ?

Solution

Sometimes, injections may break or drugs may fall on the ground. This will no longer be put to use hence we should get rid of them from the system. The best way to do this is by using the Disposed inventory stock operations. To do this;

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Navigate to the Create Inventory Operation page.
Change the Operation type to Disposed.
Select the source of item stock to be disposed.
Type in the reason for disposal.
Select the item stock and quantity to be disposed.
Click on Create Operation.

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