Conference dates

Please join us in Maputo!

2-6 December 2019

Joaquin Chissano International Conference Center

ABOUT THE EVENT

Mozambique welcomes you to this years' OpenMRS Implementers' annual meeting!

This year's theme is:

Harmonizing and strengthening the OpenMRS ecosystem.

This is the 13^th OpenMRS Implementers’ conference, the 7^th in Africa and the 2^nd to be held in Maputo, Mozambique at the Joaquim Chissano International Conference Center.

Mozambique hosted (I-Tech Mozambique and Jembi Health Systems) the 2015 OpenMRS conference which focused on Building Quality Systems, Delivering Useful Data. This year Mozambique is looking into bringing all the community members together to share and demonstrate how the different OpenMRS implementations can be leveraged to produce a stronger and sustainable OpenMRS ecosystem. The Mozambique team will show case the different implementations they have and share their experience in the use of OpenMRS.

The conference will also aim to consolidate all the different initiatives that are taking place in the community such the Microfront end development activities and the series of hackathons that have taken place over the course of this year.

The 2019 Conference Program will kick off with a hackthon which will be followed by the official opening of the conference. There will also be “unconferencing” session, panel discussion(Fish bowl), lighting talks and site visits.

Objectives

The conference aims to achieve the following:

Supporting the Ministry of Health and leveraging country communities of practice to strengthen maintainability and sustainability of OpenMRS implementations.
Harmonising OpenMRS technologies, versions and distributions for data management and decision support across healthcare facilities and services.
Maturing OpenMRS implementations from data entry to point of care.

Who Should Attend

People new to OpenMRS who want to connect to others using the platform around the world.
Experienced OpenMRS implementers who want to share their experiences and learn from others.
OpenMRS platform developers – anyone building systems to integrate with or extend OpenMRS.
Developers of related health and healthcare application software.
Health practitioners, researchers and publishers.
Any other implementor of OpenMRS and its distributions.
You!

Why You Should Attend

This event provides an opportunity for developers to collaborate and improve their technical skills in OpenMRS, implementers to share their best practices from implementations, and users to propose and prioritize their top features in future releases of the software. The event will also include visits to OpenMRS implementation sites along with a discussion afterward for participants to share their experience and suggestions.

REGISTRATIONS

Registration are now open.

To fully register for the conference the following is required:

Register via the registration link available Here.
Purchase a ticket using one of the 3 payment options listed below.

In case you run into any problems, reach out via events@openmrs.org.

Please note: The information collected will be mainly used in the planning of this conference, such as scholarship applications, logistical arrangements and hackathon attendance. Please ensure if travelling as a group or being sponsored by an organisation, each individual needs to register using the registration form.

The conference registration packages are as follows:-

Package	Opening Dates	Rate	Status
Early Bird	15th Aug 2019 to 7th Oct 2019.	USD$ 350	Closed.
Regular	9th Oct 2019 to 22nd Nov 2019.	USD $ 400	Closed.
Late & On-Site	23rd Nov 2019 to 2nd Dec 2019.	USD $ 450	Open.

Registration fees

Purchase your tickets within the specified window if you want to take advantage of the discounted rates. For those of you that are being sponsored by your organization and aren't personally paying for your own tickets, we understand and will accommodate any challenges in payment delays.

Payment Options

Tickets via Brown Paper Tickets(BPT).

Tickets are available here.

Brown Paper Tickets can be used for those that cannot use PayPal or Wire Transfers.

PayPal

To purchase your ticket using PayPal, click here and then click on the Purchase Your Ticket button.

Wire Transfers*

Please Note: Payments via wire transfers will be for bulk registration(3 participants and above).

Send an email to events@openmrs.org and copy christine@openmrs.org to get an invoice with the payment details.

The following information should be provided to help us generate the invoice for your team:

To whom should the invoice be addressed to.
The number and names of the participants.

Wire transfers take a period of 2 weeks to reflect into our accounts. Thus once payment is done, we kindly request you to share the remittance advise as proof of payment and easy of follow up.

Wire transfers close on 15th November 2019.

CONFERENCE SCHEDULE

A draft of the Conference Schedule can be found here.

The schedule is dynamic. Keep a look out for updates.

Hackathon

The Hackathon is 1 and 1/2 days.It will commence on 2^nd Dec 2019 and come to close on 3^rd Dec 2019 at 1:00 pm to pave way to the official opening of the conference on the same day. Please see the Hackathon schedule for more details.

The different teams will have time throughout the conference to continue working on their solutions and will make a presentation of their achievements to the community on Friday 6^th Dec 2019.

Please sign up here if you are attending the hackathon.

OpenMRS Strategy and Operations Pre-Meeting

There will be two opportunities for us to meet and discuss strategy and operations topics. The first will be a pre-meeting on 3^rd Dec 2019 as from 9:00 am to 12:00 pm. We'll also hold a Birds of a Feather session on Wednesday, 4 December 2019 from 6-8pm. You can find more details about the agenda for these sessions and add your own topics or discussion questions on this page.

Any community member is encouraged to join this meeting to bring up issues or ideas and join or lead operations and strategy tasks and projects in the community.

Official Opening of the OpenMRS Implementers' Conference.

The Conference will officially Open on 3^rd Dec 2019 as from 2:00 pm

Site Visits

The site visits are scheduled to take place on Thursday 5^th Dec 2019 as from 12:30 pm to 4:00 pm.

Please note: Taking of photos and videos are prohibited in the health facilities.

Profiles of the different sites will be shared once they are finalized.

SOCIAL NETWORKING

If you are attending OMRS19 or wish you could but cannot and want to keep in touch with people at the conference:

Twitter

Follow us on Twitter
Use the hashtag #OMRS19

Join at https://t.me/omrs19

Facebook

Email Update List

TRAVELLING TO MOZAMBIQUE

Invitation Letters & Visas

Air travel.

Maputo International Airport services direct connections from a number of international destinations including major air hubs in Africa, Europe and UAE.

Visas.

Citizens of the following eight countries can visit Mozambique without a Visa for up to three (3) months: Botswana, Cape Verde, Malawi, Mauritius, South Africa, Swaziland, Tanzania, Zambia.

Citizens of Australia, Canada, EU, UK, USA and other African countries not listed above require a visa to enter Mozambique. It may be possible to get a visa on arrival but it more guaranteed if there is no Mozambique embassy in the country issuing the passport and thus it is highly recommended to get the visa in the country of origin. As you visit your in-country Mozambique embassy, ensure you have the following minimum requirement at hand:

Valid passport with at least six months validity and at least three (3) or more blank pages.
Travel dates; a return ticket would suffice.
Place of residence while in Mozambique
An invitation letter for the 2019 OpenMRS Implementer’s conference.

Also, check with the Embassy to get the full list of required documentation required for the visa application.

Note:Visa on arrival

Please note:
One cannot get a visa on arrival by presenting an invitation letter, other relevant documentation and $50 upon arrival at the airport. The Immigration office in Mozambique needs to have received your details beforehand from the organization hosting you. Therefore, if you are getting the Visa on arrival ensure you have sent us a copy of your passport to us, which will we submit to immigration. If you have not shared your passport the last non-negotiable deadline is 23rd Nov 2019. After this date, the immigration office will not allow any other passport submission as it takes at least a week to process the visa on arrival.

Send your passport to antoniom@jembi.org and copy events@openmrs.org.

Vaccinations

For more information on vaccines and medication required when travelling to Mozambique, please review this link "HERE".

Accommodation

Maputo AFECC Gloria Hotel.

Accommodation is not part of the registration fees.

The Joaquim Chissano International Conference Center is located within the same vicinity as the MAPUTO AFECC GLORIA HOTEL which is the recommended accommodation option for this years conference.

The negotiated accommodation rates are as follows:

Room type	Rate
Deluxe king Bedroom	USD 120.00
Deluxe Twin Bedroom	USD 150.00
Executive Room	USD 150.00
Deluxe Suite	USD 288
Executive Suite	USD 298

To book your accommodation at hotel, please follow the instructions below:

Download and complete booking form attached: Hotel Booking form- OpenMRS.pdf.
Email the completed form to reservations via the email address: amancio.guambe@gloriahotels.com.

In case of any concerns or queries with regards to accommodation at the Gloria hotel you can contact our point contact person whose details are provided below:

Mr Amancio Guambe - Reservations Manager
Contact details: amancio.guambe@gloriahotels.com | Cel: +258 84 027 0228 /Tel: +258 21 266 666

Accommodation Alternatives

In addition to the Gloria Hotel, there are other accommodation alternatives that are between 500m to 1 km away from the Conference Center.

These include:

Meals

Meals will be offered as follows:

Monday

Snacks and refreshment for hackathon participants.

Tuesday

Snacks and refreshment for hackathon participants
Lunch for all participants.
Afternoon tea for all participants.

Wednesday (all participants).

Morning tea with snacks.
Lunch.
Afternoon tea with snacks.

Thursday (all participants).

Morning tea with snacks.
Lunch.
Afternoon tea with snacks.
Dinner.

Friday (all participants).

Morning tea with snacks.
Lunch.

Transportation

We will be providing airport transportation to and from the venue for all registrants staying at the Gloria Hotel. In order to make sure that someone is there to meet you when you arrive, please share with us your flight details by filling up this form.

NOTE: Airport transfers are on the following dates

Sunday 1st Dec 2019
Monday 2nd Dec 2019
Friday 6th Dec 2019
Saturday 7th Dec 2019

If you have arrived and cannot locate the Gloria Hotel transport, please contact: Egidio CICJC at +258 84 340 4370.

Transport will be provided to and from site visits.

Cell Phones

TBD

Travel Grants(Closed and Awarded)

Each year, we offer travel grants to outstanding community members who would like to attend our meeting and are in need of financial assistance.

As you can see from this list, there are many ways to contribute to OpenMRS! Applications will be reviewed and scholarships awarded based on the strength of the applicant's statement of interest and contributions to OpenMRS.

To apply for one of our scholarships, please complete and submit the OMRS19 Scholarship Application Form by 1 October 2019.

If you have questions about the scholarship application form or process, please contact events@openmrs.org.

SPONSORSHIP

Event Sponsorship

Sponsorship benefits begin at $5000.00 and can be customized based on the goals and available budget of the sponsoring organization. Please contact events@openmrs.org for more information.

Sponsorship packages can include the following:

Complimentary conference registrations
Sponsor ribbon
Prominent sign recognition in conference registration area
Name or logo on screen before plenary sessions
Named sponsor for lightning talk or cultural entertainment event
Named sponsor for coffee and tea breaks
Recognition during keynote talks
Organization listed on "conference sponsor" section on website including logo and
website link
Logo on conference t-shirt or lanyard

We have tiered sponsorship packages that can be seen here.

Business Sponsorship

Business sponsorship is available to those registering four participants without additional cost. If your organization is only sponsoring 3 participants, the cost will be an additional $200 USD to be a business sponsor; if only 2 participants, there is an additional cost of $300 USD; for one participant, there is an additional cost of $400. As part of your business sponsorship, there will be an area to have a display to share information at a designated location and time during the meeting. If you are interested in this option, please contact events@OpenMRS.org.

EVENT PLANNING

Resources

The Planning team meets on every Tuesday at 4:30pm CAT /5:30 EAT here.

Below is a list of planning resources.

Meeting Notes and recordings can be found here.
Task Tracking spreadsheet can be found here.
Planning conference guide can be found here.

Action Items

Please see our Trello card for an ongoing list of Action Items

Other Event Information Source:

Talk:

Contact Email: events@openmrs.org

Registrations are Open.

Late registration is on-going.

Details about the meeting are being sorted out and will be added to this page as they are confirmed.

Hosts
	MISAU
	Universidade Eduardo Mondlane
	Jembi Health Systems

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