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2022 Community Management & Operations Team Notes

2022 Community Management & Operations Team Notes

Feb 07, 2023

December 2022

2022-12-15

Attendees: @Jennifer Antilla @Christine Gichuki @Nikesh Balami @Erica Kigotho 

Regrets: None

Recording link: Not recorded

Agenda

  • Review Action Items

    Nikesh: Post recording link in the talk post and also the wiki
    Jennifer: Need to confirm those fellows we have funding for, those who may need to wait a bit by 15th Dec Operations and Community Call. 

  • 2022 Annual Report

    • Need to start brainstorming the 2022 annual report theme.

    • The overall purpose of the annual report is to communicate impact, trends, recognize and inspire contributors.

    • Report needs to be published by March 1st 2023.

    • Review by the community is slated for February 2023

    • Segments in the report include:

    •  

      • Letter/video from Paul.

      • Reaching out to implementers for implementation data.

      • Updates from Talk, Discourse and Slack about work being done in the community.

      • Growing talent in the community.

      • How are we growing: new orgs, how many current, active squads.

      • Code contribution from organizations.

      • Update: top developers, hall of fame, special contribution to the community - not just about code.

      • Community events.

      • Funding success and writing proposals.

      • Non-technical contributions: remarkable non-code.

      • Talk post about annual report development.

      • Set up a slide deck for the report.

      • Review applications - apply rubrik. 

      • Identify people who will be on the selection committee. Proposed members are mentors: Grace, Dennis, Jayasanka, Jennifer. 

      • Set up fellows interviews once selection has been done.

  • 2023 Planning: Community Engagement & Operations 

    • Need to update the community engagement dashboard with the community in January 2023.

    • Review and prioritize initiatives.

    • Formulate an operations dashboard under Inc. in January 2023.

    • Enumerate a list of organizations/groups/persons who can be instrumental in the community engagement roadmap.

    • Find 3 different times on the OpenMRS calendar for community engagement priorities after identification of potential key persons to be involved. 

    • Present the proposed ideas for the community engagement priorities in the mini-meeting time.

  • Fellowship 

    • Debrief of session 5

    •  

      • Went smoothly, was fruitful.

      • Mentors were well represented.

      • Mentee numbers were low. Not sure why. However, recording will be shared.

    • Resource Allocations

    •  

      • This discussion continues.

    • Funding confirmed for: 

    •  

      • Two QA fellows: Jayasanka will be the fellows mentor

      • One PM fellow

      • One Frontend fellow

    • 700k budget for TAP submitted. A small portion has been received. The rest until January 2023

  • Finance

    • Zeplin

      • Awaiting confirmation of approval.

      • If not received, will send a gentle reminder on Friday, 16th December EAT morning.

  •  

    • Accounts Receivable

      • UW: Monthly

      • GSoD: Monthly by the 21st. 

      • DS ANC: Quarterly. Current one is due in January. 

      • TAP: Quarterly. Current one is due in January.

  •  

    • Weekly AP update

  •  

    •  

      • Need to submit an invoice for OMRS22 vendor.

      • Confirm banking information from the OMRS22 vendor.

      • Email about the deadline for payments in December.

      • Last date to process 2022 invoices: 19th December.

  •  

    • Updating budget trackers & spend plan

  •  

    • Uncoded statement lines

  • Grants: Status & Support (30 minutes)

  •  

    • TAP

  •  

    •  

      • November Updates: TBD

      • Y3 Q1 Deliverables & Redmine: TBD

    • Bahmni-SNOMED

      • Contracting ongoing

    • ANC DAK

      • Oct - Dec Blog

        • Done. Reviewed by Grace. Awaiting Jennifer’s review before 20th December, 2022.

      • Design expert engagement

        • Slated to start in January 2023

  • AOB

    • Reviewing and rearranging of key documentation in the wiki related to operations

    •  

      • To be discussed in subsequent meetings.

    • Annual review of SOPs

    •  

      • To be discussed in subsequent meetings.

    • Mauritius 

    •  

      • Follow-up meeting to be held on Monday 19th December at 8 - 8:30pm EAT

Action items

Jennifer: Review ANC DAK blog post.
Christine and Nikesh: Work on the QA blog post.
 
Christine: Confirm banking information from the OMRS22 vendor 
Erica: Bahmni-SNOMED contracting
Jennifer: Follow up with Dimitri about Design expert engagement.
Jennifer: Set up slide deck for the report
Erica: Recording link for session 5
Erica: Set up fellows interviews once selection has been done.
Jennifer: Send out an email to the selection committee.
Erica: Find 3 different times on the OpenMRS calendar for community engagement/roadmap discussions after identification of potential key persons to be involved.
Erica: Email Zeplin
Erica: Email about the deadline for invoice payments for November/ December 
Jennifer: Engage ANC DAK design expert.
2022-12-08

Meeting cancelled due to travel from Global Digital Health Forum.

2022-12-01

Attendees: @Nikesh Balami @Jennifer Antilla @Erica Kigotho 

Regrets: @Christine Gichuki 

Recording link: Not recorded

Agenda

  • Fellowship

    • Two applications received.  More applications expected by mid-Dec.

    • Need to explore additional ways to promote the fellowship application.

    • January 3rd start date for fellows to be confirmed as we await budget confirmation. 

  • Grants: Status & Support (30 minutes)

    • Digital Square

      • Progress update was done yesterday about the fellowship progress.

      • Challenge about getting organizations on board mentioned. They were understanding. 

      • They are happy with progress so far.

  •  

    • TAP update 

      • Awaiting 2nd funding confirmation in January 2023.

  •  

    • ANC DAK

      • Great progress being made on objective 2 around decision support.

      • Behind on design given the holidays

      • End of January 2023 for deliverables.

      • Blog story on going

  •  

    • GSoD

      • Case study done.

  • OMRS22 

    • Postponing to before June 2023 strongly encouraged.

    • More after the scheduled call.

Action Items

Nikesh: Blog post to be out next week
Nikesh and Jennifer: Consider ways  to promote the fellowship applications even beyond our community. To post the fellowship applications beyond our community (Global Digital Health Network)
Nikesh: Schedule calls with potential sponsors
Jennifer: How to use mailchimp orientation video to Nikesh and Erica
Jennifer: Connect with organizations face time
Jennifer: Get in touch with Ethiopia support next Thursday
Jennifer: Email current fellows by end of December and say thank you et al
Jennifer: Strategies to make sure ANC DAK work goes ahead. How to manage deliverables due in January 2023?
Jennifer: Need to confirm those fellows we have funding for, those who may need to wait a bit by 15th Dec Operations and Community Call.
Erica: Bahmni-SNOMED contracting ongoing
Christine and Nikesh: Work on the QA blog post.

November 2022

2022-11-24

Attendees: @Christine Gichuki @Nikesh Balami @Erica Kigotho 

Regrets: @Jennifer Antilla  

Recording link: Not recorded

Agenda

  • Fellowship Program

    • So far so good. To discuss Session 3 in Monday’s call

  • Grants: Status & Support (30 minutes)

    • GSoD:

      • Coming to an end.

Action items

Nikesh: Blog post
Christine: Finalizing GSoD’s case study
Jennifer: Need to confirm those fellows we have funding for, those who may need to wait a bit by 15th Dec Operations and Community Call.
Erica: Bahmni-SNOMED contracting ongoing
Christine and Nikesh: Work on the QA blog post.
2022-11-17

Attendees: @Jennifer Antilla @Christine Gichuki @Nikesh Balami @Erica Kigotho

Recording link: Not recorded

Agenda

  • Fellowship Program (10 minutes)

    • Fellowship Symposium

      • Blog post

    • 2023 Fellowship Program

    • Talk post highlighting the changes made for 2023 and ask the community for the feedback/suggestion

    • Session 2 fellowship orientation program preparation

  • Grants: Status & Support (30 minutes)

    • Google Season of Docs (GSoD)

    • Digital Square Notice F 

    • TAP

  • Finance (5 minutes)

    • Weekly AP update

    • Updating budget trackers & spend plan

    • Uncoded statement lines

  • Annoucements

  • CM/Ops on our Wiki & Talk (10 minutes)

Action items

Nikesh: Blog post for Fellowship symposium.
Jennifer: Need to confirm those fellows we have funding for, those who may need to wait a bit by 15th Dec Operations and Community Call.
Erica: Bahmni-SNOMED contracting ongoing
Christine and Nikesh: Work on the QA blog post.
Nikesh: Talk post for 2023 Fellowship.
Jennifer and Nikesh: Prepare for session 2 for the Fellowship orientation. 
Jennifer: Reach out to Fellowship orientation facilitators to check their availability. 
2022-11-10

Attendees: @Nikesh Balami @Jennifer Antilla @Christine Gichuki @Erica Kigotho 

Recording link: Not recorded

Agenda

  • Fellowship Program (15 minutes)

  •  

    • Fellowship symposium updates:Tentative dates set.

    • 2023 Fellowship Program

    • Capstone project page is done in the wiki

    • Orientation session - ongoing

    • Continuing fellows

    • There is funding to support some fellows. Possible confirmation of funding beginning of February 2023.

  • Grants: Status & Support (30 minutes)

  •  

    • Digital Square

      • Quarterly Success Stories by January 10th 2023

  • Sponsored Projects

    • Bahmni-SNOMED

      • Draft sub-contracts for Beehyv, Thoughtworks and Intellisoft.

      • Get MSA from SNOMED

      • Get SoW from SNOMED

Action items

Jennifer: Need to confirm those fellows we have funding for, those who may need to wait a bit by 15th Dec Operations and Community Call.
Erica: Bahmni-SNOMED contracting
Christine and Nikesh: Work on the QA blog post.
Jennifer: Create a zoom room for the fellowship symposium and send it out via slack by end of day Thursday, 10th Nov.
Nikesh: Send out calendar invite as soon as zoom room is created  by  11th Nov. 
Christine: Add Fellowship symposium dates to OpenMRS Calendar and what’s happening page by 14th Nov.
Nikesh: Come up with and share fellowship symposium agenda by 11th Nov. 
Nikesh: Email the capstone questionnaire for review and comments.
Nikesh: Update wiki page for the fellowship capstone projects
Nikesh: Post something on talk to get feedback from community about the capstone page.
Nikesh: Come up with a RACI matrix for the fellowship program 
Jennifer: Reach out to fellows who can stay on.
Jennifer: Respond to Joshua’s email
Jennifer: Forward GSoD eval from Google to Christine regarding the project evaluation and case study.
Christine: Final GSoD case study - submission by 30th Nov. Drafting begins tomorrow  (11th Nov)
Jennifer: Update new budget codes.
Jennifer and Christine: Need to work on the October stipends.
Erica: Check in with Suruchi about the ANC DAK blog post
2022-11-03

Attendees: @Jennifer Antilla @Christine Gichuki @Nikesh Balami @Erica Kigotho  

Recording link:  Not recorded

Agenda

  • Fellowship Program (15 minutes)

    • 2022 Cohort check-ins and project progress

    • 2023 Fellowship Program announcement + priorities

    • Fellowship Program RACI matrix: Roles, Responsibilities

Action Items



October 2022

2022-10-20

Attendees: @Jennifer Antilla @Christine Gichuki @Nikesh Balami 

Recording link: Not recorded

Agenda

  • Fellowship Program (15 minutes)

    • 2022 Cohort check-ins and project progress

    • Fellowship Program RACI Matrix: Roles, Responsibilities 

    • 2023 Fellowship Priorities