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So you want to organize a community event or hackathon.....Read this first!

The OpenMRS Community has organized more than 15 Implementer Meetings, Virtual Meetings, Town Halls, and Hackathons. Along the way, we've amassed a variety of tools and resources to help with organizing, planning, and conducting these events.

Specific Advice

 Here are some of the things we've learned along the way:

  • Share the lift. It helps to have a team organizing an event or hackathon, rather than just one person. Some people are great at organizing and promoting events. Others at identifying & leading the technical challenge. When we all work together, we can tap into our collective strengths.
  • Give some structure, not a lot. Our Implementers' Meetings use a semi-unconference format, which means conference participants propose & organize sessions on the topics they are most interested in. To lend some structure to the event, proposed sessions can be grouped & scheduled to reflect meeting themes or community strategic priorities. Whether it's a large, in-person community meeting or a virtual "mini-meeting," work open time into the schedule for Lightning Talks, Showcases, or open discussion.

Resources

Preparations

  • Ops Plan
  • Expense Calculator
  • OMRS Implementers Meeting Host Country Criteria
  • OMRS Implementers Meeting Host Country Application
  • OMRS Implementers Meeting Talk Announcements
    • Host Country Applications
    • Host Country Announcements
    • Save the Date
    • Registration
  • Meeting Schedule Template
  • Virtual Meeting Zoom Room & Registration
  • OpenMRS Calendar
  • Speaker Guidance
  • Strategic Invitation Letter
  • Meeting Invite List (MailChimp)
  • Virtual Meeting Slide Deck
  • Lightning Talk Sign Up & Talk Post
  • Showcase Sign Up

OMRS Hackathons


Useful Community Tools & Conventions

Learn From Previous Hackathons

Read through the existing Hackathons resources.

Either add your event to one of the existing hackathon wiki pages or create your own page as a subresource of Hackathons using the existing ones as a guide.


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