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One of the ways that OpenMRS Inc. supports the OpenMRS open source community is by sponsoring contributors to attend OpenMRS events such as conferences and hackathons. The organization provides travel grants for speakers and contributors to events such as OpenMRS Implementers Meetings, OpenMRS Leadership Camp, and the OpenMRS Worldwide Summit, among other events. 

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How to apply for a travel grant

Info

If you are applying for a scholarship to our annual Implementers' Meeting, please follow these instructions.

Applications are processed by email through the OpenMRS community help desk. By applying for a travel grant, you understand that:

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Travel grant process workflow

Info

If you are applying for a scholarship to our annual Implementers' Meeting, please follow these instructions.

  1. Review the event you would like to attend, and review this page to evaluate if the event (and you) are eligible for sponsorship.
  2. Fill and send your application in text format to community@openmrs.org.
  3. Wait patiently for a response from the Travel Committee. You will either be:
    1. Offered sponsorship,
    2. Asked for more details,
    3. Asked to update your application, or
    4. Be informed that your application was declined.
  4. Accept the offer by replying by email.
  5. Book your travel based on the information in your application.
  6. Send your receipts to community@openmrs.org no later than two weeks after the event.
    1. Send PDFs of email receipts for flight tickets, etc.
    2. Scans and photos need to be cropped to show only the receipt.
  7. Write your report, preferably in blog form, following instructions above.
  8. You will receive a confirmation of your receipts and report.
  9. You will be reimbursed based on the method requested in your application.

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titleApplication Form - Email to community@openmrs.org
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Personal information

  1. First/Given name(s):
  2. Family name:
  3. Employment or project affiliation (if any):

Event information

  1. Event name: _____ Implementers Meeting / Leadership Camp / Worldwide Summit (delete as appropriate)
  2. Role at the event: [ ] Participant [ ] Speaker [ ] Organizer [ ] Other, please specify
  3. Traveling from (city & departure date):
  4. Traveling to (city):
  5. Date of return to city of original departure:

Statement of interest

Write no more than 150 words for each of the following questions:

  1. Why should you attend the event?
  2. Why should you be sponsored?
  3. Can you attend without sponsorship?
  4. Include relevant contributions
  5. Number of years using or contributing to OpenMRS

Financial request details

  1. Your total estimated travel costs (amount and description):
  2. Your total estimated lodging costs (amount and description):
  3. Other costs (amount and description):
  4. Requested subsidy total: (How much of the above costs you would like covered by OpenMRS Inc.)
  5. How you will want to be reimbursed: (delete as appropriate)
    1. Check in US funds from a US bank made out to ______________________ and mailed to ___________________________
    2. Bank transfer
      1. Account holder's name and address:
      2. IBAN (account number if IBAN is not available):
      3. SWIFT or BIC:
      4. Bank name and address:
      5. Currency of account:
Tip
titleThings to keep in mind during the process
  • Be patient. OpenMRS is a volunteer organization!
  • If it is taking too long and you see prices could significantly raise (or something similar) please reply to your confirmation email.
  • Do not buy anything until you receive a very clear confirmation of your travel grant: Applying does not mean you are approved, and silence does not mean approval.
  • Find the best fares for tickets and accommodation. Look at various airlines and routes, try to avoid travel agencies since they usually charge extra fees up to 10% or 20%.
  • The travel committee use web sites such as Hipmunk to check/verify flight prices.
  • Find a roommate to save on lodging costs where possible. Ask if you need help.
  • Ask for only what you need. If you can afford to pay for some of your ticket or lodging, we would really appreciate, since that means we can help more people.
  • Be responsible, the money you save is the money we will use to fund someone else or even yourself again! (smile)