2017-12-18 Project Management Meeting

Date

Dec 18, 2017

Attendees

  • @Jamie Thomas

  • @Burke Mamlin

  • @Ivange Larry Ndumbe

  • @Daniel Kayiwa

  • @Theresa Cullen

Discussion items

Item

Who

Notes

Item

Who

Notes

OMRS17

 

  • Any items PM needs to follow up on?

    • Operationally it would be good to review notes pages to consolidate and pull out important items (check back with Terry in a couple weeks)

OCL Module

@raff

  • OCL currently being tested by the Banda Health team from Kenya. We are working on fixing issues together. A few days ago @raff did a new release of the module with some fixes, but expect to do another release this week. (update 12/6)

Modulus server being decommissioned

@Darius Jazayeri

  • Darius did testing

Reference Application

@Stephen Senkomago Musoke

  • was to be released on Dec 7 but don't see it on download page or on Talk

  • Asked Tendo & Stephen here.

Platform

@Irene Nyakate, @Wyclif Luyima@Burke Mamlin

  • Asked about release status here.

GCI

@Ivange Larry Ndumbe

  • Leaned a lot on a few mentors who were doing the heavy lifting for GCI task review

    • Felt like we leaned too much on Daniel for reviewing technical tasks

  • Could have used more mentors with technical skills this year

  • Mentor team was limited to previous GSoC & GCI students and mentors

  • Many mentors were too busy during GCI

  • Have moved on to curated tickets

  • Students have blown us away

    • Claiming many tasks and even claiming some difficult tasks (and teaching Daniel a thing or two along the way )

  • For future GCI:

    • Experienced mentors

    • Understand availability of mentors ahead of time

    • Be clearer with expectations

    • Consider having mentors sign up for specific hour(s)

      • Create a timeline where people can help cover all times during the week

    • It would help if mentors could be assigned to particular types of tasks

      • Consider accepting more mentors, but limit mentors to approve only tasks for which their experience allows.

    • Try to find ways to motivate mentors for availability.

    • Some mentors seem to get tired along the way.

    • Expectation: 20% of mentors active, 40% fairly active, 40% not active or unseen

    • Did not have statistics to help getting started

      • How many tasks needed up front?

      • What types of tasks are needed? e.g., some tasks (like video tasks) can be done by many students; however, coding tasks cannot easily be taken by many students without creating confusion

      • How many mentors are needed?

    • Start preparing for GCI 1-2 months earlier (before announcement) to get more coding tasks prepared

    • Consider creating a document like So you want to be a GSoC admin? for GCI admins.

Andela

@Daniel Kayiwa

 

pmtool

 

 

Scrum of Scrums

 

PM Activities

 

  • Anything to add or change?

Action items

@Jamie Thomas to post about scrum of scrum this week
@Burke Mamlin following up with Stephen and Tendo on Ref App Release
@Jamie Thomas to follow up with Terry on Scrum of Scrums format