2017-08-24 Leadership Team Call
How to Join
Contact Jamie Thomas for more information on how to join the call.
Agenda
August 24, 2017
Attendees:
Terry
Jeff
Christine
Mark
Mike
Andy
Burke
Hamish
Darius
Wyclif
Informational
OpenMRS Ebola paper to be released in JMIR next week- Jeff
press release ?
Service Provider Program - Draft comments (Jan/ Darius)
Review Project Plan and update
Guidestar - 'Gold' status pending (.5% of non-profits on GuideStar)- Jeff
changed our status from silver to gold ( provided additional information)
Discussion
OpenMRS conference Update- Christine / Jeff
Budget (Lorinne and Maganizo) - will be discussed on conference call tomorrow
Formal announcement on Talk
formal agreement between Malawi and OpenMRS is still needed
Scholarships
if anyone wants to volunteer, that would be great ( contact Christine; someone from incountry and planning team)
Sponsorship:
discussion about inviting 'vendors' to OMRS17
Sponsored talks/ booths
Sponsorship funds- update from Paul?
what organizations to ask; review the potential sponsorships
update on invites- Paul to do strategic invites
How To Plan an Implementers' Conference - https://docs.google.com/document/d/1d69FHotVYO9qr5U4Bz0cKaP8m4J-nj0T3KMHFH84JcA/edit
dump into a spreadsheet and update weekly
Site visits
role of PIH in the conference since they are using OpenMRS
may be able to get PIH to the meeting
potential to simulate real use of OpenMRS within PIH clinics at the conference site
Benefit to Malawi from the conference being held in Malawi
facilitated dialogue with attendees about HIT systems
Infrastructure support update- Burke/Darius
how much money do we need and for what? $2500 over 3 months (with report back on progress after 10 wks) + option for $2500 more
will forward to the BoD for their information with a small project plan attached to the email communication to the BoD
The precedent we're setting (or reinforcing?) is that the board is responsible for approving expenses, and the leadership team is advisory to the board. As long as that's clear to everyone, that's good. Or, we can say that the leadership team has operational control, and we're just notifying the board that we're within a projected budget (whether formal or assumed). This managment structure needs to be clarified.
operational decision
will detail more information about what we are going to do with the money
should consider generating an annual budget for OpenMRS in the future
impact on shortening the time to fiscal viability
Discuss global good RFP for the future for OpenMRS- RFP not published yet
should be for core support
schedule how we expect to respond to this RFP
Bahmni Transition- Darius
Bahmni tech training starting tomorrow
goverance documents in process of review
Web site update ( jeff)
response to Talk Post- conversations continuing on talk thread
comments on draft guidance
Fundraising- Jan/ Jeff/ Terry
Update on Facebook scholarship process
send check 60/70 days after funding is obtained
update on money raised since we started ( approximately 2800+)
planned campaign in October
fiscal transparency site on the Web
Outreachy participation
could be a specific ask to a company with an underwriting
Dear coordinators and mentors,
Thank you for being a part of our internship program! Our timeline for
the next round is:
September 7 - application period opens
October 23 - contributions and applications are due
November 9 - interns announced
December 5, 2017 to March 5, 2018 - internship period.
If your organization is interested in participating in the next round,
please let us know by September 4 if you will participate.
GSoC funding for mentor travel
leads are ranking mentors to go to the mentor summit
decision making process- mentor summit is part of GSoC
should be using the guidelines for ranking travel
multiple candidates to send ( four identified to go as one came off of the waiting list)
we may need additional funds for travel (can do combinations of people) from OpenMRS
maximum amount to spend is 500 from OpenMRS money
would benefit from the specifics about the budget to make this decision
To Do August 24, 2017
1. identify volunteers for the scholarship committee- ask the LT for this
2. put the conference guidance into a spreadsheet so that we can follow this with a stoplight format - terry asked Matt to do this (with dates, if possible)
3. infrastructure support - will send to the BOD for their information along with information about the current budget situation (see number 6 below)
4. Outreachy-- consider development of a specific ask for underwriting for this- need to write up an ask for this
5. Mentor travel-will figure out the potential cost for this and approve up to 500
6. Budget-- terry to get fiscal update from theresa to present to the LT next week (we don't really have a budget)
To Do from August 17 : <-SHOULD THIS BE AT THE TOP OF THE AGENDA AND WE REVIEW/CHECK OFF BEFORE GOING THROUGH THE REST?
discuss global good RFP for the future for OpenMRS
should be for core support
schedule how we expect to respond to this RFP
Summit:
formal letter from OpenMRS- Jeff/Paul
Review conference support/ funding opportunities
Infrastructure support
Burke to come back with a number/plan
Bahmni
governance plan
review of spending plan
project manager/indirect spend
Web site update
Jeff- share the spreadsheet
bring back milestone /pathway
Monthly Items
Fundraising Update
Operational Plan Update
Budget/Expenses/ first Thursday
Partnerships- third Thursday
plan meeting for the OMRS conference for the LT
BOD Update
Quarterly Update (link to the quarterly status spreadsheet?)
Infrastructure Update (Quarterly - Jun, Sep, Dec)
Ongoing Quarterly metric review of specific areas
Parking Lot Follow Up items
Diversity Council-Terry
Follow up re: Pathway to Improved Terminology Management for the OpenMRS Community - Jonathan Payne ( update) - deferred
https://talk.openmrs.org/t/what-are-your-expectations-requirements-wish-list-for-ciel-ocl/11572 <-NEED FOLKS TO CONTRIBUTE HERE.