2017-01-05 Leadership Team Call
How to Join
Contact Jeff Neiman for more information on how to join the call.
Agenda
January 5, 2017
Attendees
Chris
Darius
Terry
Jeff
Michael Healy
Paul
Maurya
Jan
Burke
Hamish
Mark
Bill
Suranga
Informational
Posting BOD Comm Member election
Voting set to be sent out today via Burke
will go to people who have posted to OpenMRS Talk during the last year - approximately 800 people
give two weeks
individual emails to go out
also post to talk and twitter ( people to know about this) - Jeff will do that ( give some caveats that we are sending out to people who have been active in the communtiy over the last year by posting to Talk)
January Volunteer of the Month (Jeff/Jan) - will send out this week to ask for nominations
Update on Annual Report
draft by January 15; push out by February 1
darius is going to get the data
write up draft of "where we're going" -@Jeff
Get letter to the community from Paul
paul's letter -@Jeff
consider including the financial information for OpenMRS Inc in the annual report
spin it positive in terms of money
volunteering/partnerships- balance by focus on the finances as only one of the elements that we report our outcomes
lots of substance to the group
Quotes @Jeff feedback
post on talk for some additional
design format
OpenMRS University - Education
initial focus on implementers
trying to answer the question "What is it that they need"
Educational meeting later this month (January)
Looking for specific individuals with success in implementation
Posting to Talk and emailing those that attended Education session at OMRS16
Developers Educational Material also pushed out already ( Burke)
using the Git Book Model
Community and BoD Quarterly Report/Annual Operational Report due Jan 15
Most likely to deliver Annual report first, then operation report the following month
Balance Sheet
10,000 income and donations list ( need to see what this is with Theresa)
Bill - good to see proper accounting... we could move towards a brief presentation of the Profit and Loss statement as well as the Balance Sheet (says Bill). I really appreciate our move towards structured reporting.
Discussion of what to state in Annual Report. Michael suggests ".inc financial report". (Bill agrees)
Funders might like to see (understand?) a distinction between inc and community - MH
mock up this and see what it looks like
Advisory Committee
impressions from the meeting
focus of this call- what we should focus on within the operational plan
perhaps move from monthly calls to some other format
discussion with Ben about other ways to approach the group
focus of calls to a specific topic and ask people with that expertise
decreasing frequency to less frequent
Strategic Operational Plan
"Is OpenMRS the right entitity for CERTAIN tasks?"
what are the things that only we can do?***
look for partners /opportunistic relationships to meet the other needs
try to develop a plan that would allow us to achieve 70% of goals
"Some of the things we're doing with the Ref. app are duplicative of other things" - Darius
Discussion
MHealy
Moving forward with limited time for OpenMRS
desired to maintain a presence and assist in fundraising needs
Article Writing
overall communications
OpenHealthNews
OMRS16 Writeup
draft in two weeks/distribute end of the month
Budget/Expenses/ first Thursday - see budget sheet discussion above
Advisory Group Meeting-- discussion and outcomes (See above discussion)
Overall Operational Plan Update ( terry)
Ask people assigned to specific goals to respond based on their experience
Goal for 2017 should aim for 70% completion
Many goals from 2016 will roll into 2017
Mailchimp- can opt in or opt out
current members/opt in and opt out
consider informational emails about changes that we are doing/ updates with occasional ask
maintained list until a year ago
not include all the new community members in the last year
need to update the list with people from the last year somehow
are the people who posted to talk in the last year to figure out how to have them sign in
manually pull emails out of talk and include them in the list
contact form where people can opt in at the current time- currently works
Recurrent Topics
Bring up all talk threads about the Leadership Call - Jeff
All discussion among the Leadership team can be found via https://talk.openmrs.org/c/community/leadership
Weekly
Report on Personal Fundraising Efforts through the email @Jeff
Notification
Burke: We use news list in MailChimp, but there is nothing keeping this list updated
Jeff: There's a place on your contact page to control subscription
Burke: What contact page? Link?
Burke: So this is opt-in? I thought we'd want an opt-out model - i.e., anyone getting an OpenMRS ID is automatically subscribed and there's an easy way to unsubscribe (via link in emails and on OpenMRS ID)
total collected
2,312.20
11 individual donors
3 people not in the LT per se ( though we know all of them)
acknowledgement of gift
develop a SOP for this
what happens when we make the donation
how do we thank people - what is the process
acknowledgement email in follow up
report on donations weekly
tax deductible indication on this
manually until thenalso get a digital copy of thank you
send digital copy to be automated
How to frame appeals?
Always say "Thank you" – e.g., "Thank you for supporting the community!"
NPR _always_ says "Thank you" in their asks... and I'm sure this isn't by accident.
Future topic: Framing appeals to subscribers
Monthly Items
Budget/Expenses/ first Thursday
Partnerships- third Thursday
Quarterly Update
Infrastructure Update (Quarterly - Jun, Sep, Dec)
Diversity Council
Ongoing Quarterly metric review of specific areas
who is contributing code
volunteer contributions
go through some of the numbers--and gather them before the TH and review them
consider looking at Bitergia
Parking Lot Items
Recurring governance structure
OSCON 2017 Brainstorming (Dec 2015 Brainstorm for May 8-11, 2017)
Strategic Goal Updates (every six weeks)- one each week/ ongoing
Review suggested organizational/ community changes (need to find list MD made)
Roles of the Community Manager
Fundraising from community
mailing list use and content
opti-in vs opt-out
fundraising/stats/general information
who unsubscribed after Dec 16 campaign
appeal framing (how do we not lose members w/ donation appeals)
review SOP (after developed) for funds recepit, acknowledgement
To Do:
@Burke to send BOD vote
@Jeff to send around SM
@Jan send out VOM post
@Jeff get Paul's letter and writeup 'where we're going' for annual report
@Jeff to complete draft of OMRS16 Writeup by mid january and distribute for draft review of LT members; and ready for distribution by end of January
@Jeff to develop email calender for content as well as donation solicitation
@Jeff to finalize fundraising process to include resopnse/acknowledgement - https://docs.google.com/document/d/1TAPUg2UrtB_yqibdzXkNREUVZHliCkmKa0hFP0yWCDE/edit (include michael healy in this)
@Jeff to send acknowledgement email and automate it
@jeff will work to revisit email list and develop SOP to maintain subscribers moving forward
AOB
Review next meeting agenda