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2017-01-12 Leadership Team Call

2017-01-12 Leadership Team Call

Mar 21, 2017

How to Join

Contact Jamie Thomas for more information on how to join the call.

Agenda

  • LT Call 2017-01-12

    Attendeeds

    Burke

    Darius

    Jan

    Terry

    Jeff

    Mark

    Bill

    Andy

    Paul

    Hamish

    Informational

    • Online Fundraising Strategy @Jeff

    • asked for comments on the documents-- add edits

    • how does this fix into the campaign and other focused attempts 

    • develop the 'process' of what are doing with fundraising and why 

    • Need to contextualize our procedures in the framework of a campaign. What worked/didn't work. What do we need to "end".

    • Need to quickly update website now, removing end of year language and recrafting the new message

    • Taking this down is easy but I haven't personally developed a strategy for what we replace it with - JN

    • Add things like thermometer, automated thank yous, etc.

    • I've found that Paypal can't do customized response emails. This has to be manually done. :( - JN

    • It's Ok for responses to come from PayPal for the transaction AND a specific thank-you from OpenMRS.   Donors like to be thanked.

    • My only apprehension with Paypal is that it isn't really scalable for these 'thank-yous' simply because each one has to manually sent and manually typed

    • Convert donors to recurring donors. Need to get these into Salesforce. Ensure thank yous but also how to build from existing to longer-term and larger donor support.

    • look for donor /fundraising support options for the future

    • fundraising call tomorrow

    • When:

    • Fri 1/13/2017 9:00 AM-10:00 AM

    • Where:

    • update on quarterly outcomes report- need people to review this to see if it is accurate- Terry

    • goal #3 distributions update done, goal #5 service providers update done, goal 6.3 updates done

    • update on annual report - Jeff

    • please review comments and write ups 

    • draft done by the end of January

    • ?fiscals in the report?- mock up of some of the information 

    Discussion

    • OpenMRS Implementers’ Meeting

    • update on the after action report- still in process- goal is for 1/15 draft

    • post on talk/ link to the agenda and where notes are on the wiki/ pictures/social media

    • update on the article about the conference-defered to the Uganda team; goal is for 1/15 draft

    • Have there been post conference fiscal summaries in the past?

    • work with the Uganda team to get this information from them- Lorinne is following up with them

    • paul will escalate as appropriate

    • Expectation that transparency around finances is critical. Need final report.

    • guidance for how we decide the location of the next 'implementers' meeting

    • ( what factors do we look at/how do we go out and ask for potential sites?; factors could include xxx)

    • proposed some factors - Paul will do this and then we can respond to it 

    • picture uploading from the conference

    • Operational plan 2017

    • where are we

    • what guidance do we use to include something in the operational plan

    • community involvement last year but died off

    • identifying community leads/partnership leads to some specific work products that we identify

    • join the leadership calls

    • intersection with the operational plan 

    • targets for 2017

    • separation between what we are commiting to doing with current resourcing

    • current resouring including business as usual

    • there is a list of other things that we know what we can do

    • try to plug ways into those things that can be done by externals

    • explicit between current resources and then what we would like to do

    • optional/nice to have projects are explicitly identified and we ask for resources/people to help with these 

    • pulling people in

    • finding partners to do the work and involve them in this

    • Andela Partnership

    • kick off call today

    • mentoring Andela developers

    • six month work on cohort builder project

    • will have programmers phase in and out on the project over this six months to see if this will work

    • start with 3 developers; each month phase in new ones; each developer on for three months

    • work with SolDevelo and other mentoring

    • need to sign pro bono contract for no money 

    • we should review this 

    Recurrent Topics

            •        Search string to bring up the Talk threads for the LT calls 

            ⁃        https://talk.openmrs.org/search?q=leadership%20team%20call%20category%3A45 

            fundraising 

    Weekly

    • Report on Fundraising Efforts @(Jeff) 

    • total collected

    • 2,312.20 from 11 - no change from last week

    Monthly Items 

    • Budget/Expenses/ first Thursday

    • Partnerships- third Thursday 

    Quarterly Update

    • Infrastructure Update (Quarterly - Jun, Sep, Dec)

    • Diversity Council

    • Ongoing Quarterly metric review of specific areas

    • who is contributing code

    • volunteer contributions

    • consider looking at Bitergia

    Parking Lot Items

    • Recurring governance structure

    • OSCON 2017 Brainstorming (Dec 2015 Brainstorm for May 8-11, 2017)

    • Strategic Goal Updates (every six weeks)- one each week/ ongoing 

    • Review suggested organizational/ community changes (need to find list MD made)

    •  Roles of the Community Manager 

    To Do: 

        @Jeff to remove hoiday/end of year fundraising campaign banners

        @Jeff create new/generic donate banners

    @terry to do a post to Talk about the OpenMRS conference and the links to the notes/ after action report link 

    @Jeff deliver OMRS photos



Notes