2017-01-12 Leadership Team Call

Owned by Tanya Khokhar
Last updated: Mar 21, 2017 by Jeff Neiman

How to Join

Contact Jamie Thomas for more information on how to join the call.

Agenda

  • LT Call 2017-01-12
    Attendeeds
    Burke
    Darius
    Jan
    Terry
    Jeff
    Mark
    Bill
    Andy
    Paul
    Hamish
    Informational
    • Online Fundraising Strategy @Jeff
    • asked for comments on the documents-- add edits
    • how does this fix into the campaign and other focused attempts 
    • develop the 'process' of what are doing with fundraising and why 
    • Need to contextualize our procedures in the framework of a campaign. What worked/didn't work. What do we need to "end".
    • Need to quickly update website now, removing end of year language and recrafting the new message
    • Taking this down is easy but I haven't personally developed a strategy for what we replace it with - JN
    • Add things like thermometer, automated thank yous, etc.
    • I've found that Paypal can't do customized response emails. This has to be manually done. :( - JN
    • It's Ok for responses to come from PayPal for the transaction AND a specific thank-you from OpenMRS.   Donors like to be thanked.
    • My only apprehension with Paypal is that it isn't really scalable for these 'thank-yous' simply because each one has to manually sent and manually typed
    • Convert donors to recurring donors. Need to get these into Salesforce. Ensure thank yous but also how to build from existing to longer-term and larger donor support.
    • look for donor /fundraising support options for the future
    • fundraising call tomorrow
    • When:
    • Fri 1/13/2017 9:00 AM-10:00 AM
    • Where:
    • update on quarterly outcomes report- need people to review this to see if it is accurate- Terry
    • goal #3 distributions update done, goal #5 service providers update done, goal 6.3 updates done
    • update on annual report - Jeff
    • please review comments and write ups 
    • draft done by the end of January
    • ?fiscals in the report?- mock up of some of the information 
    Discussion
    • OpenMRS Implementers’ Meeting
    • update on the after action report- still in process- goal is for 1/15 draft
    • post on talk/ link to the agenda and where notes are on the wiki/ pictures/social media
    • update on the article about the conference-defered to the Uganda team; goal is for 1/15 draft
    • Have there been post conference fiscal summaries in the past?
    • work with the Uganda team to get this information from them- Lorinne is following up with them
    • paul will escalate as appropriate
    • Expectation that transparency around finances is critical. Need final report.
    • guidance for how we decide the location of the next 'implementers' meeting
    • ( what factors do we look at/how do we go out and ask for potential sites?; factors could include xxx)
    • proposed some factors - Paul will do this and then we can respond to it 
    • picture uploading from the conference
    • Operational plan 2017
    • where are we
    • what guidance do we use to include something in the operational plan
    • community involvement last year but died off
    • identifying community leads/partnership leads to some specific work products that we identify
    • join the leadership calls
    • intersection with the operational plan 
    • targets for 2017
    • separation between what we are commiting to doing with current resourcing
    • current resouring including business as usual
    • there is a list of other things that we know what we can do
    • try to plug ways into those things that can be done by externals
    • explicit between current resources and then what we would like to do
    • optional/nice to have projects are explicitly identified and we ask for resources/people to help with these 
    • pulling people in
    • finding partners to do the work and involve them in this
    • Andela Partnership
    • kick off call today
    • mentoring Andela developers
    • six month work on cohort builder project
    • will have programmers phase in and out on the project over this six months to see if this will work
    • start with 3 developers; each month phase in new ones; each developer on for three months
    • work with SolDevelo and other mentoring
    • need to sign pro bono contract for no money 
    • we should review this 
    Recurrent Topics
            •        Search string to bring up the Talk threads for the LT calls 
            fundraising 
    Weekly
    • Report on Fundraising Efforts @(Jeff) 
    • total collected
    • 2,312.20 from 11 - no change from last week
    Monthly Items 
    • Budget/Expenses/ first Thursday
    • Partnerships- third Thursday 
    Quarterly Update
    • Infrastructure Update (Quarterly - Jun, Sep, Dec)
    • Diversity Council
    • Ongoing Quarterly metric review of specific areas
    • who is contributing code
    • volunteer contributions
    • consider looking at Bitergia
    Parking Lot Items
    • Recurring governance structure
    • OSCON 2017 Brainstorming (Dec 2015 Brainstorm for May 8-11, 2017)
    • Strategic Goal Updates (every six weeks)- one each week/ ongoing 
    • Review suggested organizational/ community changes (need to find list MD made)
    •  Roles of the Community Manager 
    To Do: 
        @Jeff to remove hoiday/end of year fundraising campaign banners
        @Jeff create new/generic donate banners
    @terry to do a post to Talk about the OpenMRS conference and the links to the notes/ after action report link 
    @Jeff deliver OMRS photos

Notes