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2017-02-23 Leadership Team Call

2017-02-23 Leadership Team Call

Mar 22, 2017

How to Join

Contact Jamie Thomas for more information on how to join the call.

Agenda

  • 2017-02-23 Leadership Team Agenda

    Attendees

    Jeff

    Bill

    Terry

    Hamish

    Burke

    Jan

    Mark

    Suranga

    Andy

    Paul

    Darius

    Mark

    Andy

    Informational

    • OMRS16 Writeup- Jeff 

    • Final edits made and sent for submission (pending)

    • Paul to talk with Jeff about the award that was given 

    • Team to review and leave final comments

    • Jeff to re-submit to Roger this evening

    • See if you can get away with "Paul and Burke were recognized by ______", ideally with a photo, since it was an official UG gesture.  The name of the award may be less important that recognition of the recognition

    • Board of Directors Meeting- Paul / Jan

    • update from Jan 

    • introduction of Jan as new community member; transition from Joaquin

    • overview, funding update, board work 

    • Paul- board composition to move the BoD to a more engaged process

    • Amir stepped down

    • Role of the Bod Chair 

    • build process for succession

    • attributes for a good board member 

    • guidance for what we are looking for

    • add accountability/ active role 

    • what is the role of the board and its members?

    • is it to steward the community? steward the board? is the board accountable to the community

    • actions and expectations of the community member

    • goal is to ask the community for nominations for board members

    • ask the community in a

    •  short and sweet

    •  From Andy

    • board makes a decision on who should be on the BoD

    • should members contribute financially- this was not discussed

    • pre-requisites for each board member to agree to 

    • how do we make the INC Board final 

    • Expanded number of Board members

    • time line for the Board Composition

    • @paul-- change the incoroporation of the BoD documents to modify the board composition

    • paul will share edited version 

    • potential timeline

    • To Do:

    • endorse the attributes within the LT ( do we need to endorse the attributes by the community?) 

    • does the BoD manage the nomination process? 

    • inform the BoD of this attribute list at the same time that this is published to Talk 

    • post today to Talk 

    • include information about the 

    • publish on talk to get nominations from the community over a two week period

    • social media posts 

    • how are we managing the process

    • theresa will receive the names- send names to Theresa Pritchard 

    • develop a slate that will be sent to the BoD - Bill will review the list 

    • have the BoD endorse potential nominations and then set up community 'talk' for questions/ review of the board member

    • BoD select and attend the next meeting after selection ( goal is 10- 12 weeks from now) 

    • have @paul share the changed incorporation language (theresa pritchard can share this ) 

    • Annual Report Final Draft created

    • will have call - Deferred

    • Operational Plan- Terry 

    • Published to community

    • Will be included in quarterly report

    • Technical Update- Burke/ Darius 

    • release manager selected

    • infrastructure issues  as a result of some upgrades

    • need more server space to move tools to new servers (low on space allocation) 

    • update tools

    • still need humans to do the work of migration and updates 

    • review of formal submission in April /hoping/assuming for endorsement of submission

    • acknowledgement of grantee support 

    • Fast Forward Accelerator program application- Jeff

    • waiting on time commitment

    • "Fast Forward’s accelerator program takes place in San Francisco, CA. If accepted, could at least one of the founders attend in person on July 6-7, July 19-20, August 2-3, August 16-17, August 30-31, September 13-14, and September 26 -27?"

    • GCI Case Study Google Doc

    • Fundraising Update

    Discussion

    • Upcoming conferences 

    • guidance for site selection- 

    • Paul posted to Talk, Bill started a Google Doc 

    • started to establish a backup plan if an implementing country isn't able to accomodate

    • Terry suggested the next steps would be to post proposed criteria to Talk community for input

    • christine wants to facilitate as the conference lead

    • summit/ implementers conference 

    • focused on implementation and support

    • side bars to discuss openMRS internal/leadership

    • back up strategy would be for a summit if no implementers interest  

    • Leadership discussion from Talk 

    • new path forward ...

    • community engagement on the topic of 'community governance' 

    • how could we organize ourselves in a way that fits better who we are

    • is there some innovative ways for us to do this

    • maybe ask if someone from the community would be willing to faciliate the conversation 

    • think about the role of the book club and when we use that list 

    Recurrent Topics

    • Bring up all talk threads about the Leadership Call 

    Weekly

    • Report on Fundraising Efforts

    • No update on funds

    • Andy, Paul, and Jeff will be meeting next Thursday at 11am ET for a 'deep dive' into salesforce training and capabilities

    Monthly Items

    * Budget/Expenses/ first Thursday

    * Partnerships- third Thursday 

    Quarterly Update

    • Infrastructure Update (Quarterly - Jun, Sep, Dec)

    • Diversity Council

    • Ongoing Quarterly metric review of specific areas

    • who is contributing code

    • volunteer contributions

    • go through some of the numbers--and gather them before the TH and review them

    Parking Lot Items

    • Recurring governance structure

    • OSCON 2017 Brainstorming (Dec 2015 Brainstorm for May 8-11, 2017)

    • Strategic Goal Updates (every six weeks)- one each week/ ongoing 

    • Review suggested organizational/ community changes (need to find list MD made)

    • Roles of the Community Manager

Notes

@Jeff Neiman re-submit OMRS16 Article to Roger
@Paul Biondich change the incoroporation of the BoD documents to modify the board composition and share edited version