2017-03-30 Leadership Team Call

How to Join

Contact Jamie Thomas for more information on how to join the call.

Agenda

• March 30, 2017

  Present:

      

      Jan

      Terry

      Burke

      Jeff

      Bill 

      Suranga

      Hamish

      Kaweesi

  Informational

  • Annual Plan/report and Press Release- Jeff

  • social media- tweeted/ facebook/ talk post/ press release 

  • document process -@jeff

  • OMRS16 Writeup Published in OpenHealthNews-  Jeff

  • http://www.openhealthnews.com/articles/2017/openmrs-conference-uganda-redefines-global-health-it-collaboration

  • social media- posted to talk/tweet/facebook/

  Discussion

  • Update on Infrastructure

  • funded grant on JetStream 

  • IU was recipient; alternative to AWS

  • position to be academic version of Amazon

  • researchers to use their services - currently hosting on local IU servers

  • will do as probono to support OpenMRS

  • formal grant submission process ( burke submitted this)

  • will provide us with 180K hardware

  • Fundraising WIKI Page Update/ Budget Transparency 

  • https://openmrs.atlassian.net/wiki/display/RES/Fundraising

  • Jeff has acquired 1/4 balance report

  • Detailed list is currenlty in the works - new accounting firm transition causing delays

  • How detailed should we be in our reporting?

  • "If I were to give to OpenMRS, how are you going to use it?"- what are we going to use the money for 

  • Example: http://indianapolis.randomactsofflowers.org/individual-giving/

  • Options:

  • If you donate today, the individual donations are used to support x specific item +1(BL)

  • if you donate today, the individual donations will be used to support expense areas that are critical to OpenMRS and include the following expense cateogories :   +1(JF) +3.1415926535897932384626433832795028841971 (BWM) ← Haha! I win!

  • Infrastructure

  • Operational Support

  • Legal Fees/Service Fees ←

  • Training/Education

  • Meetings 

  • Scholarships  and Travel Grants

  • Use previous year expenses as an example of how we've typically used funds in the past

  • we could also indicate that an individual can donate for a specific purpose 

  • Working google doc here: https://docs.google.com/document/d/173c5DQM-7lSYTdHZAVUmFaBBTyL_oo67-l8v2zHwqLA/edit

  • Operational Plan timelines- terry

  • review of the calendar/what is due in the next few weeks and update on these

  • Project Tracker: https://docs.google.com/spreadsheets/d/13tdCkvilBBkbT9FQzPEtQ3HUgSiQA4VUyUEllTE6pH4/edit#gid=0

  • Operational Plan: https://docs.google.com/document/d/1A5HpeyAodzkvGZFsRcovUqeQPG_TSdkmPUPLhLOpUOU/edit

  • Strategic Goal Updates

  • https://docs.google.com/spreadsheets/d/16nI2y93R4MmRt3GnMcKrFNkVRzRIHpPx_FIQTZmqpBg/edit#gid=0

  • GSOC- suranga/burke

  • Next steps?

  • Burke applied for a OpenMRS Inc account for payment

  • Kaweesi - remind the mentors to review the proposals

  • OSCON- Terry

  • OSCON awards scholarships through an application process

  • OSCON seems to support OpenMRS scholarship applications

  • Scholarship confirmation requests?

  • Kaweesi submitted a scholarship application through Oreilly

  • asking for supplemental support so that he can accept this scholarship

  • If Kaweesi is provided a travel supplement, how do we discuss equal access to grants?

  • For the past ten years we've strategically provided travel grants but due to limited funds, we haven't been able to provide open funds to everyone

  • Next steps?

  • Ask Kaweesi to apply for the travel supplement

  • Future: to include public messages out to community regarding which programs we have grants for

  • travel grant policy

  • https://openmrs.atlassian.net/wiki/display/RES/OpenMRS+Inc.+Travel+Grant+Program

  • open it up for everyone to apply for this

  • " we have a process available for people that have received an OSCON scholarship"

  • Precedent that we have used money to support people to get to meetings

  • Fast Forward Application- Jeff/Jan 

  • Deadline is Friday March 31, 2017 at 11:59pm PST

  • Jeff to send reminder to leadership team 

  • @Burke - check email to verify AngelList profile to be verified as a co-founder of OpenMRS

  • Publicity/Communications Update- Jeff

  • Jeff working on Communcations Strategy/Calendar

  • JetStream

  • Develop strategy to acknowledge Jetstream for their donation/contributions to OpenMRS infrastructure

  • Jetstream published a notice here: <http://racinfo.indiana.edu/>

  • Direct link: https://itnews.iu.edu/articles/2017/write-code,-save-lives.php

  Weekly

  • Report on Fundraising Efforts @Andy

  • OMRS17 Locations

  • https://talk.openmrs.org/t/general-meeting-selection-criteria/10790

  • Operational Plan Update

  • https://docs.google.com/spreadsheets/d/13tdCkvilBBkbT9FQzPEtQ3HUgSiQA4VUyUEllTE6pH4/edit#gid=0

  Monthly Items

  • Budget/Expenses/ first Thursday

  • Partnerships- third Thursday 

  Quarterly Update

  • Infrastructure Update (Quarterly - Jun, Sep, Dec)

  • Diversity Council

  • Ongoing Quarterly metric review of specific areas

  • who is contributing code

  • volunteer contributions

  • go through some of the numbers--and gather them before the TH and review them

Notes